Keep samples, specifications and packaging versions as references for the next order.
01 · Keep the approved version
Retain specifications, sample photos, color references, artwork and the previous inspection record. Reference the approved version when reordering.
02 · Reconfirm supply terms
Review materials, processes, minimum quantities and lead times. Ask suppliers to identify any changes to components or packaging and approve a new sample where needed.
03 · Check variation between batches
Pay particular attention to shade, size and finish for textiles, woven goods and wooden products. Compare the new batch with retained samples against agreed tolerances.
04 · Plan around the sales cycle
Plan remaining inventory alongside production and transit time. Set a latest arrival date and allow time for samples, inspection and adjustments.
Keep these details together in one sourcing brief for supplier review and follow-up.